How to Effectively Email Your Resume to Employers

Sending your resume via email is a critical step in the job application process. It might seem straightforward, but there are important details that can make your email stand out or get overlooked. Knowing how to email your resume properly can increase your chances of landing an interview. This guide will walk you through practical steps and emailing resume tips to help you present yourself professionally and effectively.

Mastering the Basics: Emailing Resume Tips for Success

When emailing your resume, the first impression is made before the employer even opens your attachment. Your email message, subject line, and attachment format all play a role in how your application is received.

• Use a clear and professional subject line. For example: "Application for Marketing Manager - John Smith."

• Address the recipient properly. If you know the hiring manager’s name, use it. If not, a general greeting like "Dear Hiring Team" works.

• Keep your email concise and polite. Introduce yourself briefly, mention the job you are applying for, and highlight one or two key qualifications.

• Attach your resume and cover letter as PDF files. PDFs preserve formatting and are universally accessible.

• Name your files clearly. Use your full name and the word "resume" or "cover letter" (e.g., JohnSmith_Resume.pdf).

  
  

Here is an example of a simple email body:

Dear Ms. Johnson,

I am writing to express my interest in the Marketing Manager position at XYZ Company. Attached are my resume and cover letter for your consideration. I look forward to the opportunity to discuss how my skills align with your team’s needs.

Thank you for your time.

Best regards,

John Smith

Email draft with resume attachment

What is the 7 Second Rule in Resume?

The 7 second rule refers to the brief amount of time a recruiter typically spends scanning your resume before deciding if it merits a closer look. This means your resume must be clear, concise, and visually appealing to capture attention quickly.

• Use bullet points and short sentences. Avoid dense paragraphs.

• Highlight key achievements and skills at the top. Use a summary or profile section.

• Choose a clean, professional layout. Avoid excessive colors or fonts.

• Tailor your resume to the job description. Use keywords that match the employer’s requirements.

  
  

By understanding this rule, you can design your resume to make an immediate impact. When emailing your resume, ensure the attached file reflects these principles so the recruiter’s first impression is positive.

Resume with highlighted key points

Formatting and Attachments: What Employers Expect

The way you format your email and attachments can influence how your application is received.

• File format: Always send your resume and cover letter as PDFs unless the job posting specifies otherwise.

• File size: Keep attachments under 2MB to avoid delivery issues.

• Attachment names: Use your full name and document type to make it easy for employers to identify your files.

• Avoid embedding your resume in the email body. Attach it instead, but you can include a brief summary or introduction in the email text.

  
  

If you are asked to fill out an online form or upload your resume, follow those instructions carefully. However, when sending an email, these formatting tips help maintain professionalism.

Email with multiple attachments

Crafting the Perfect Email Message

Your email message is your first chance to communicate professionalism and enthusiasm. Here are some tips to make your message effective:

1. Start with a polite greeting. Use the hiring manager’s name if possible.

2. State the purpose of your email clearly. Mention the job title and where you found the listing.

3. Briefly summarize your qualifications. Highlight one or two relevant skills or experiences.

4. Express enthusiasm for the role. Show genuine interest in the company.

5. Close politely. Thank the recipient for their time and include your contact information.

   
   

Avoid overly long emails. Keep it to 3-5 short paragraphs. Proofread carefully to avoid typos or grammatical errors.

Following Up After Sending Your Resume

After you have sent your resume, it’s important to follow up appropriately.

• Wait about one to two weeks before sending a follow-up email.

• Keep your follow-up brief and polite. Reiterate your interest and ask if any additional information is needed.

• Avoid being pushy or impatient. Hiring processes can take time.

  
  

A good follow-up email might look like this:

Dear Ms. Johnson,

I hope this message finds you well. I wanted to follow up on my application for the Marketing Manager position submitted last week. I remain very interested in the opportunity and would be happy to provide any further information.

Thank you for your consideration.

Best regards,

John Smith

Following up shows professionalism and continued interest without overwhelming the employer.

Mastering the art of emailing your resume is a valuable skill in today’s job market. By applying these emailing resume tips, you can ensure your application is noticed and taken seriously. For detailed guidance on how to email resume, including sample emails and formatting advice, visit the linked resource. Taking these steps will help you present yourself as a polished and prepared candidate ready to take the next step in your career.